The Purchasing Module makes purchasing, vendor management and receiving inventory fast and easy. New vendor invoices can be created quickly by copying an existing invoice or creating a new invoice from a purchase order. Purchase returns are built into the software and allows for credit memos/refunds that can be received against in cash receipts.

Purchase Order Highlights

• AccountingSuite can be set up to reflect how your business runs. For example, a vendor can also be a customer; and new items can be added on the fly even if they haven’t been previously set up.
• Screen-by-screen improvements to Purchase Order workflows. “Draft” and “Post” commands let you stay with an open Order until you are ready to move on.
• Editing existing Purchase Orders is intuitive, and a history snapshot allows you to undo any action or actions, or even revert back to a specific time.

Purchase Invoice and Returns Highlights

• Supplier and Vendor Invoices are simple to enter from existing purchase orders or basic invoice entry.
• Line items can be classified and expensed to projects as needed for simplified project accounting.
• Each invoice screen is broken out into 2 tabs that feature a separate tab for expenses and items (for inventory or assets).
• Built-in controls ensure that user entry follows best practices by only allowing items in the item tab and expenses in the expenses tab.
• “Tags” allow each line item or expense to be allocated to a project. You can add projects on the fly when you need to allocate an line item to a project not yet set up.
• No more manual Purchase Returns. AccountingSuite gives you all the options you need to automate the process of creating a Purchase Return:
  • Credit Memo/Refund
  • Vendor Invoice for the Return
  • Currency options
  • Flexibility to return without needing to select a specific invoice
  • Supplier RMA numbers